Digital 9 Purchase Order for Land & Property Data Licensing

Understanding the Digital 9 Purchase Order Form for Land & Property Services / Ordnance Survey of Northern Ireland Branded Data Supply and Licence

The Digital 9 purchase order form is an official document issued by the Department of Finance Northern Ireland, specifically designed for entities seeking to license land and property data products from the Land & Property Services (LPS) or the Ordnance Survey of Northern Ireland (OSNI). This form facilitates the formal request and licensing of digital data sets for use in broadcasting, journalism, or related media productions.

Purpose and Scope of the Form

This form serves as a legally binding agreement between the applicant (the "Customer") and the Department of Finance Northern Ireland. Its primary purpose is to enable broadcasters, academic institutions, or other eligible organisations to obtain a licence to use specific digital land and property data for producing news, current affairs, documentaries, or other media content. The license granted under this form allows the use of the data for a minimum of twelve months, with the possibility of renewal.

Who Should Complete the Digital 9 Form?

The form is intended for representatives of organisations wishing to license OSNI-branded data for media production purposes. This typically includes:

• Broadcasting companies producing news or documentary content
• Academic institutions involved in research or educational programming
• Media agencies or freelance journalists seeking access to official land and property data

Applicants must be authorised individuals capable of signing the form on behalf of their organisation, confirming acceptance of the licensing terms and conditions.

How to Fill Out the Form

Part A: Customer Details

Provide clear, block capital details including:

• Delivery Address
• Postcode
• Contact Name
• Telephone number and email address
• Organisation's VAT registration number (if applicable)

Part B: Digital Data to be Licensed

List the specific data products you wish to license. For detailed descriptions of available datasets, refer to the official website provided in the form.

Part C: Declaration and Signatures

The duly authorised representative must sign and date the form, confirming understanding and acceptance of the licensing terms, including the duration and permitted uses of the data.

Required Supporting Documents

While the form itself is the primary document, applicants should ensure they have relevant organisational details and necessary authorisation to sign on behalf of their organisation. No additional documents are explicitly required at submission, but keeping a copy of the completed form is advisable.

Submission Process and Contact Details

Completed pages 1 and 2 of the form should be forwarded to the Department of Finance Northern Ireland's Digital Supply team. This can be done via email or postal mail:

• Mail: Digital Supply, Land & Property Services, Lanyon Plaza, 7 Lanyon Place, Town Parks, Belfast, BT1 3LP
• Email: [email protected]

For any queries regarding the licensing process or specific data products, applicants are encouraged to contact the Digital Supply team directly.

Common Errors to Avoid

• Failing to sign and date the form appropriately
• Providing inaccurate or incomplete organisation details
• Not listing all required data products clearly
• Submitting the form without understanding the licensing terms and conditions

Legal and Licensing Conditions

The license granted through this form permits use of the data solely for specified purposes, including news, current affairs, or documentary programmes. The license is non-exclusive and non-transferable, lasting for a minimum of twelve months, with renewal options. Usage beyond the scope of the license, such as onward licensing or commercial resale, requires prior approval from the Department of Finance Northern Ireland.

Applicants should review the attached licensing terms carefully, as they define rights, restrictions, and obligations associated with the licensed data. Ensuring compliance with these conditions is essential to avoid intellectual property infringement.