Understanding the Digital 1 Purchase Order Form for Land & Property

Understanding the Digital 1 Purchase Order Form for Land & Property Services and Ordnance Survey of Northern Ireland Data

The Digital 1 form is an official document issued by the Department of Finance Northern Ireland, designed to facilitate the licensing and purchase of digital land and property data. This form is essential for public authorities, private companies, and other entities seeking to access Ordnance Survey of Northern Ireland (OSNI) data for internal business purposes. It ensures that users comply with legal licensing conditions while enabling efficient data management and usage.

Purpose and Scope of the Form

The primary objective of the Digital 1 form is to formalise the licensing agreement between the Department of Finance Northern Ireland and the requesting party. It specifies the digital products or data sets the applicant wishes to license, the intended scope of use, and the terms under which the data can be utilised. This process ensures that all data sharing complies with intellectual property rights and government licensing policies.

Applicants should complete this form if they intend to use OSNI digital data internally for activities such as land registration, property development, planning, or legal submissions. The form also covers the licensing of hard copies, should the applicant require physical reproductions of the data for internal or official purposes.

Preparing Your Application: Key Information Required

Customer Details

• Name of Customer: The legal entity requesting the data.
• Delivery Address: The location where the data or copies will be sent.
• Post Code: The postal code of the delivery address.
• VAT Registration Number: If applicable, to facilitate VAT compliance.
• Contact Name, Tel, and Email: For correspondence and follow-up.

Data Licensing Details

• Products to be Licensed: A list of specific OSNI data sets or digital products requested.
• Hard Copy Requirements: Number and size of physical copies needed, with options ranging from A5 to A0.

Legal and Licensing Agreement

Applicants must review and sign the licensing declaration, confirming acceptance of licensing terms, restrictions, and usage rights. The signature, printed name, and date are required to validate the application.

Submission and Processing of the Form

Once completed, the form should be forwarded to the Digital Supply team at the Department of Finance Northern Ireland. The official mailing address is:

Lanyon Plaza, 7 Lanyon Place, Town Parks, Belfast, BT1 3LP

Alternatively, applicants can send the form via email to [email protected]. It is advisable to retain a copy of the submitted form for your records.

Follow-Up and Data Usage Conditions

After submission, the Digital Supply team reviews the application to ensure all information is complete and compliant with licensing policies. Once approved, a formal licence agreement is issued, detailing the scope, duration, and permitted uses of the licensed data.

The license typically grants usage rights for a minimum period of twelve months, with renewal options available. It permits internal business use only, including activities such as land registration, planning submissions, and property transactions. External sharing or commercial use requires additional licensing arrangements.

Important Considerations for Applicants

• Intellectual Property Rights: All data remains the property of the Crown, and the license grants specific, non-exclusive rights for internal use.
• Copying and Reproduction: Hard copies are permitted for internal purposes, with charges applicable based on size, unless a valid copyright licence is held.
• Compliance: Users must adhere to the licensing terms, including restrictions on derivative works and external dissemination.

Contact and Support

For any queries regarding the licensing process, data products, or developing applications using the licensed data, applicants are encouraged to contact the Digital Supply team directly. Further guidance and licensing conditions are available through official government publications and the Department of Finance Northern Ireland website.

In summary, the Digital 1 form is a crucial administrative tool that ensures proper licensing and legal use of Northern Ireland’s land and property data, supporting transparency, legal compliance, and efficient data management for internal government and private sector use.