Understanding the Digital 4 Application Form for Property Data

Understanding the Digital 4 Application Form for Property Data Licensing in Northern Ireland

The Digital 4 form is an official application document issued by the Department of Finance Northern Ireland (DoF NI). It is designed for organisations seeking to obtain a licence to access and use property data supplied by Land & Property Services (LPS). This guide aims to clarify the purpose of the form, who should complete it, how to fill it out, and important considerations to ensure a smooth application process.

Purpose of the Digital 4 Application Form

The primary aim of the Digital 4 form is to formalise the licensing agreement for property data, which includes both domestic and non-domestic property information. The data licensed through this form is supplied in a specific digital format (TXT) and may include third-party content from RMG (Royal Mail Group). The licensing ensures legal use of property data for internal business purposes or for creating derivative works, such as products or services that incorporate the licensed data.

Who Should Fill Out the Form?

The Digital 4 form is intended for organisations or individuals who wish to legally access and utilise property data from LPS. Typical applicants include local authorities, private companies, charities, or public sector bodies involved in property management, real estate, or related fields. The applicant must be authorised to act on behalf of the organisation, with a designated representative responsible for signing and submitting the form.

How to Complete the Application

Step 1: Fill in Customer Details

• Name of Customer: Enter the full legal name of your organisation.
• Delivery Address: Provide the complete mailing address.
• Post Code: Include the relevant postcode.
• VAT Registration Number: If applicable, specify your VAT number.
• Contact Name, Telephone, and Email: Provide details of the person responsible for correspondence.

Step 2: Select the Dataset

Choose the appropriate property data dataset based on your needs. Options include Domestic, Non-Domestic, or combined datasets, with or without enhanced data. Prices and additional licensing considerations are available on the official website.

Step 3: Confirm Licensing Terms

Review the attached Property Data Licensing Terms and Conditions, especially the sections related to license fees, royalties, and permissible uses. By signing the form, you agree to abide by these terms, including restrictions on derivative works and data sharing.

Step 4: Sign and Date

Complete the form by providing the name in BLOCK CAPITALS, signing, and dating it. This confirms your acceptance of the licensing terms and your authority to act on behalf of your organisation.

Additional Requirements and Important Notes

Before submitting the form, ensure that:

• You have attached any necessary supporting documents, such as proof of organisation registration or identification.
• You have reviewed the pricing and licensing terms carefully, especially regarding third-party content from RMG.
• The form is signed by an authorised representative of your organisation.

Submission Process and Address

Once completed, the Digital 4 form should be forwarded to:

• Mail: Digital Supply, Land & Property Services, Lanyon Plaza, 7 Lanyon Place, Town Parks, Belfast, BT1 3LP
• Email: [email protected]

It is recommended to retain copies of the completed form and any correspondence for your records.

Common Errors to Avoid

Applicants often encounter delays due to:

• Incomplete or inaccurate customer details, especially contact information.
• Failing to review licensing terms thoroughly before signing.
• Not attaching required supporting documents.
• Submitting the form to an incorrect address or email.

In Summary

The Digital 4 application form is a crucial step for organisations wishing to access property data legally. Carefully completing each section, understanding licensing conditions, and submitting the form correctly will facilitate the licensing process and ensure compliance with the Department of Finance Northern Ireland’s regulations.