Understanding the Cross Border Service Application Form in Northern

Understanding the Cross Border Service Application Form in Northern Ireland

The Cross Border Service Application form is an official document issued by the Passenger Transport Licensing Division of the Northern Ireland Executive. It is designed for bus and coach operators seeking to initiate, renew, or amend their authorization to provide cross-border passenger transport services between Northern Ireland and other Member States, in accordance with the Trade and Cooperation Agreement, specifically Articles 475 and 485.

Purpose and Scope of the Form

This form serves multiple purposes:

• Applying for a new authorization to operate a regular or special regular cross-border service.
• Renewing existing authorizations to continue services.
• Amending current authorizations to modify service details such as route, timetable, or fare structure.

The form is primarily intended for bus and coach operators who wish to legally operate international passenger services within the framework of community legislation, ensuring compliance with relevant transport and safety standards.

Who Should Complete the Form?

The application is to be completed by the bus or coach operator, or their authorized representative, who is responsible for the service. It is essential that the applicant provides accurate and comprehensive information to facilitate the licensing process and ensure compliance with legal requirements.

Step-by-Step Guide to Filling Out the Form

1. Applicant Details

Begin by entering the full surname and first name or trade name of the applicant. This section establishes the legal identity of the person or entity submitting the application.

2. Operator Information

Provide the name and full address of the bus or coach operator. Include a contact telephone number for correspondence related to the application.

3. Type of Service and Passenger Category

Specify whether the service is a regular service or a special regular service. Also, indicate the category of passengers (e.g., workers, school children) to clarify the service's purpose.

4. Duration of Authorization

State the desired duration for the authorization or the expected end date of the service. This helps define the scope of the license period.

5. Route Details

Outline the principal route, ensuring to underline the passenger pick-up points. Accurate route mapping is critical for compliance and operational planning.

6. Operating Periods and Timetable

Attach a detailed timetable indicating the days and times of operation. This schedule is essential for verifying service consistency and adherence to community legislation.

7. Frequency and Fares

Specify how often the service runs (e.g., daily, weekly) and attach fare pricing details. Clear fare information supports transparency and regulatory compliance.

8. Driving Schedule

Include a driving schedule to demonstrate compliance with legislation on driving and rest periods. This is vital for ensuring driver safety and legal adherence.

9. Number of Authorizations and Additional Information

Indicate the number of copies of the authorization requested and provide any supplementary information that may support the application.

Important Attachments and Fees

Applicants must attach several supporting documents, including:

• The timetable and fare pricing structures.
• A certified copy of a community license for international passenger carriage, issued under Regulation (EC) No. 1073/2009.
• A map showing the route and stop points.
• A driving schedule verifying compliance with driving and rest periods.

The application fee is set at £140.00, with an additional annual fee of £30.00 per year of authorization, up to a maximum of five years. It is important to note that amendments to existing authorizations do not incur a fee.

Submission and Post-Application Process

Once completed, the form must be signed and dated by the applicant. The completed application, along with all supporting documents, should be sent to the Passenger Transport Licensing Division at County Hall, Castlerock Road, Waterside, Coleraine, BT51 3HS.

After submission, the licensing authority reviews the application to ensure compliance with legal standards and community legislation. The applicant may be contacted for additional information or clarification. Once approved, the license grants legal permission to operate the specified cross-border service.

Data Protection and Confidentiality

The information provided in the application may be shared with other government departments or agencies for purposes such as crime prevention or detection. Personal data will be managed in accordance with the Privacy Notice, available on the official government website, and in compliance with data protection legislation.

In conclusion, the Cross Border Service Application form is a crucial step for operators seeking to provide international passenger transport services within the UK and EU Member States. Accurate completion and submission ensure legal operation and facilitate smooth licensing procedures.