Understanding the Request to Extend Deadline Form for Ontario's (English / French)

Understanding the "Request to Extend Deadline" Form for Ontario's Landlord and Tenant Board

The "Request to Extend Deadline" form is an official document issued by the King's Printer for Ontario, designed to assist landlords, tenants, or other parties involved in proceedings before the Landlord and Tenant Board (LTB). This form enables parties to formally request additional time to submit motions, applications, or other relevant documents after the original deadline has passed. Proper use of this form can be crucial in ensuring your case remains active and your rights are protected within the legal process.

Purpose and Scope of the Form

This form serves as a formal request to extend specific deadlines set by the LTB, such as submitting a request for review, amendments, or re-opening an application. It is especially useful when unforeseen circumstances prevent a party from meeting the original deadline, such as health issues, administrative delays, or other significant reasons. However, it is important to note that the LTB cannot grant extensions for all types of deadlines, and the request must be made before the original deadline expires.

Who Can Use This Form?

The form is available for use by:

• Landlords
• Tenants
• Other parties involved in LTB proceedings

It is applicable when there is a need to extend deadlines related to:

• Filing a Request to Review an Order
• Requesting amendments to an existing order
• Reopening resolved applications, such as those resolved through mediation
• Setting aside ex parte orders

How to Complete the Form: Step-by-Step Guide

1. Fill Out Personal and Contact Information

Begin by providing your full name, company details (if applicable), email address, and phone number. You will also need to specify your mailing address, including unit, street number, street name, city, province, and postal code. Indicate your preferred method of communication, either mail or email.

2. Specify the Application Details

Identify the specific application or order you are requesting to extend the deadline for by providing the file number. Clearly select the type of deadline extension you are requesting, such as for a review, amendment, or re-opening.

3. Explain Your Reasons

Provide a detailed explanation of why you are requesting an extension. Your reasons should be directly related to the application or proceeding in question. For example, if health issues prevented timely filing, include relevant medical documentation. Be specific and concise in your explanation.

4. Attach Supporting Documents

Include any documents that support your request, such as medical reports, correspondence, or other evidence demonstrating the circumstances that caused the delay. Failure to include supporting documents may result in your request being denied.

5. Submit Your Request

Once completed, submit the form via the method specified by the LTB—either by email or mail. Ensure all sections are filled out accurately to prevent delays in processing.

Factors Considered When Reviewing Your Request

The LTB will assess your request based on several criteria, including:

• The length of the delay and its reason
• Potential prejudice or harm to any party if the extension is granted or denied
• Whether the request is made in good faith
• The impact of the delay on the proceedings
• Any other relevant circumstances

The decision will be made by an LTB member, who will weigh these factors carefully before granting or denying your extension request.

Important Considerations and Next Steps

If your request is granted, the LTB will accept your late submission, allowing you to proceed with your case. If denied, the original deadline will stand, and you may need to consider other options or reapply if circumstances change significantly.

Remember, you cannot generally make a second request for the same deadline unless there has been a significant change in circumstances since your initial request. Therefore, it is essential to provide a comprehensive and well-supported application the first time.

Additional Resources and Contact Information

For further guidance or assistance, you can contact the Landlord and Tenant Board at 416-645-8080 or toll-free at 1-888-332-3234. More information, including detailed instructions and office locations, is available on the Board’s official website at tribunalsontario.ca/LTB.

Using the "Request to Extend Deadline" form correctly ensures your case continues to be heard and considered, safeguarding your rights within Ontario’s landlord and tenant legal framework.