Understanding the Request to Assign a New Member Form in Ontario LTB (English / French)

Understanding the "Request to Assign a New Member" Form for Ontario's Landlord and Tenant Board

If you are involved in a housing dispute or legal proceeding before the Ontario Landlord and Tenant Board (LTB), you might encounter situations where a hearing or decision cannot be completed by the current Member assigned to your case. In such cases, the "Request to Assign a New Member" form is a crucial document that allows a party—be it a landlord, tenant, or other involved party—to formally request the reassignment of the case to a different Member of the LTB.

What is the Purpose of This Form?

This form serves as an official request to the LTB to assign a new Member to your case when the original Member is unable to proceed. Reasons for this can include the Member's death, inability to complete the hearing for other reasons, or if the Member has not made a decision within a specified deadline. The goal is to ensure that your case is handled efficiently and fairly, especially when delays or circumstances beyond your control impede progress.

Who Can Use This Form?

• Landlords and their representatives
• Tenants and their representatives
• Other parties involved in an LTB proceeding

To qualify for a request, you must have previously made an inquiry about the status of your case and meet specific timing requirements, such as waiting at least 90 days after the last scheduled hearing or deadline for submissions.

Key Conditions and Eligibility Criteria

The LTB will not process a motion to reassign a case until at least 90 days have passed since the latest of:

• The last scheduled hearing date (if no further hearings are expected)
• The deadline for post-hearing submissions established by the Member
• The final submission deadline in a written hearing

Requests that do not meet these timing criteria or are incomplete may be denied. It is essential to ensure that the reasons for your request are directly related to the circumstances described above, such as delays or inability of the original Member to conclude the hearing.

How to Complete the Request

Before filling out the form, review all instructions carefully. You need to provide detailed reasons why you believe a new Member should be assigned, such as:

• Previous inquiries about the case status
• The length of the delay in proceeding
• Specific reasons for the delay
• Expected timeline for the original Member to complete the case
• The complexity or urgency of your case

Supporting documents or additional sheets can be attached to bolster your request. Ensure all sections are completed accurately to avoid delays in processing.

Filling Out the Form: Step-by-Step

1. Identify yourself and your role: Provide your name, contact information, and whether you are a landlord, tenant, or other party.
2. Provide case details: Include the file number and address of the property involved.
3. Explain your request: Clearly state why you believe a new Member should be assigned, referencing the timing and circumstances.
4. Sign and date: Confirm the accuracy of your information with your signature and the date of submission.

After Submitting the Request

The LTB generally decides on these motions without holding a hearing or requesting submissions from other parties. The decision will be based on the information provided and the circumstances of the delay.

If the request is approved, the case may be reassigned to a new Member who will either continue the hearing, make a decision based on the existing record, or rehear parts of the case if necessary. Parties involved will be notified of the outcome.

Additional Resources and Contact Information

For further assistance or questions about completing the form, you can contact the Landlord and Tenant Board at 416-645-8080 or toll-free at 1-888-332-3234. More information and the form itself are available on the LTB’s official website at tribunalsontario.ca/LTB.