How to Apply for Postal Voting in Scottish Elections

Understanding the Postal Voting Application for Scottish Parliament and Council Elections

If you are a resident in Scotland and wish to participate in Scottish Parliament or local council elections by postal vote, you will need to complete an application form issued by the Electoral Registration Officer. This official document, identified by the code PO-S-D, is designed to facilitate your request to vote by post, ensuring your participation in the democratic process is accessible and secure. Below, we explain the purpose of this form, who should fill it out, how to complete it correctly, and the key steps to follow after submission.

What Is the Purpose of This Postal Vote Application Form?

This form serves as an official request to the Electoral Registration Officer for a postal vote in Scottish Parliament and council elections. It allows eligible voters to receive their ballot papers by mail, either for a specific election, over a set period, or until further notice. Postal voting provides a convenient alternative to voting in person, especially for those unable to attend polling stations on the day of an election.

It is important to note that this application form specifically applies to Scottish elections. For UK Parliament elections, a different form must be used. The form also permits postal votes to be sent both within the UK and abroad, supporting Scottish residents living overseas or temporarily abroad.

Who Should Complete This Form?

Only eligible voters registered in Scotland can apply using this form. To qualify, you must be registered to vote and wish to vote by post for upcoming Scottish Parliament or local council elections. If you are not yet registered, you must complete a separate registration process before applying for a postal vote. The registration deadline is typically 12 working days before the election.

Individuals who want a permanent postal vote, or who prefer to vote by post for a specific election or period, can specify their preferred arrangements on the form. It is also suitable for those who may have difficulty voting in person due to health, mobility, or other personal reasons.

How to Fill Out the Postal Vote Application Form

Step 1: Personal Details

• Surname: Write your family name in capital letters using black ink.
• First name(s): Enter your full first name(s).
• Middle name(s) (if any): Include if applicable.
• Registered address: Provide the address where you are registered to vote, including postcode.
• Phone number and email: Optional but recommended for quick contact.

Step 2: Duration of Postal Vote

Indicate how long you wish to receive postal votes:

• Until further notice (permanent postal vote)
• For a specific election date, by selecting the option and providing the date(s)

Step 3: Alternative Address for Ballot Paper

If you want your ballot paper sent to an address different from your registered address, provide it here. Explain briefly why you prefer this alternative address, such as being away from home during elections.

Step 4: Declaration and Signature

• Date of birth: Fill in using black ink, in the format day/month/year.
• Signature: Sign within the designated grey border. If unable to sign, contact your local electoral registration office for assistance.

Step 5: Submission Date

Write the date you are completing the form.

After Submitting Your Application

Once your form is received, your local electoral registration office will review your application. They will confirm whether it has been accepted or rejected. If approved, your ballot paper will be sent to the specified address before the election date, along with instructions on how to vote and return your postal vote.

It is crucial to return your postal vote in time for it to be received by the deadline, which is typically 5pm, 11 working days before the poll. Failure to do so means your vote will not be counted. For questions about the delivery of your postal ballot pack or to confirm receipt, contact your local elections office directly.

Important Legal and Privacy Information

The personal data you provide on this form is processed lawfully under the Representation of the People Act 1983 and related regulations. The Electoral Registration Officer acts as the Data Controller, responsible for protecting your information in accordance with data protection legislation. Details about how your data is handled can be found in the privacy notice available on the electoral authority's website.

Providing false information on this form is a criminal offence, punishable by law. Ensure all details are accurate and complete before submission.