Community Asset Transfer Application Guide for East Dunbartonshire

Understanding the Community Asset Transfer Scheme Application Form

The Community Asset Transfer Scheme Application Form is an official document issued by East Dunbartonshire Council, designed to facilitate community groups in acquiring ownership or leasehold rights over local assets. This form is an essential step for non-profit organisations seeking to manage or own community assets such as buildings, land, or facilities within the council's jurisdiction. Its primary objective is to streamline the process of asset transfer, ensuring community-led initiatives can develop and sustain local services and facilities.

Purpose and Scope of the Application Form

The form serves as a formal request from community groups (referred to as Community Transfer Bodies or CTBs) to transfer assets currently owned or managed by East Dunbartonshire Council. Whether seeking a lease or a sale, applicants must specify their intentions clearly. The scheme aims to promote community empowerment by enabling local groups to take ownership of assets that are vital for community wellbeing, recreation, or social support.

Applicants should use this form to outline their plans, demonstrate eligibility, and provide detailed information about the asset in question. The form also acts as a basis for the council to assess the suitability of the transfer, ensuring that the community group meets legal, financial, and operational criteria.

Preparing Your Application

Before completing the form, applicants should gather comprehensive information about their organisation, the asset, and their intended use. Key steps include:

• Verifying asset eligibility by consulting the East Dunbartonshire Asset Register to confirm ownership and status.
• Ensuring the organisation meets all eligibility criteria, such as being non-profit, having a constitutional document, and demonstrating community benefit.
• Preparing financial documentation, including recent audited accounts and details of funding sources, to support the financial viability of the project.
• Gathering evidence of community support, such as minutes of meetings or resolutions approving the transfer.

Applicants should also review the Community Asset Transfer (CAT) guidance provided by the council to understand the process, criteria, and expectations for successful applications.

Completing the Application: Key Sections

Section 1: Eligibility

This section confirms that the applicant is eligible under the Community Empowerment (Scotland) Act 2015. It requires affirmation that the organisation is non-profit, has a bank account in its name, and benefits the local community.

Section 2: Asset Details

Applicants must specify the asset's name, location, and reference number from the council's asset register. They should also indicate whether they are requesting a lease or a sale, including the proposed term if applicable.

Section 3: Contact Information

This section gathers details of the primary contact person, including their role within the organisation, contact number, and email address. Accurate contact details are crucial for communication throughout the assessment process.

Section 4: Community Transfer Body Information

Applicants describe their organisation's purpose, activities, and community engagement. Details about the current management of the asset, such as lease arrangements, are also required. Confirmations regarding constitutional powers to own assets and employ staff are necessary.

Section 5: Financial Information

Applicants outline how the project will be funded in the short and long term, including any grant applications or income projections. Recent financial statements, such as audited accounts, are required to demonstrate financial stability.

Section 6: Partnership Working

Here, applicants can identify potential collaborations or partnerships that could support the asset transfer or project development. Although optional, building partnerships can strengthen the application.

Submission and Follow-up

The completed form can be submitted either online or in paper format, with instructions provided by the council. It is vital to include all necessary enclosures, such as signed copies of management committee minutes, financial statements, and constitutional documents. Once submitted, the council will review the application, which may involve further consultations or clarifications.

Applicants are encouraged to maintain contact with the council’s community asset team for updates and guidance throughout the process. Successful applications may lead to negotiations for lease or ownership agreements, with the ultimate goal of empowering local communities to manage their assets effectively.