Guide to the Statement of Delivery (Form 23) for Ontario HRTO (English / French)

Understanding the Statement of Delivery (Form 23) for the Human Rights Tribunal of Ontario

If you are involved in a case before the Human Rights Tribunal of Ontario (HRTO), it is essential to understand the importance of properly confirming document delivery. The Statement of Delivery (Form 23) is a crucial procedural step that ensures all parties involved in the case are properly notified of the documents you submit to the Tribunal. This article explains the purpose of the form, who needs to fill it out, and how to complete it correctly.

Purpose and Importance of the Statement of Delivery

The HRTO operates under the Ontario Human Rights Code, and proper service of documents is fundamental to maintaining fairness and transparency in the process. When you file a document with the Tribunal, you are required to serve copies to all other parties involved, whether they are applicants, respondents, intervenors, or their representatives. The Statement of Delivery (Form 23) serves as a formal record confirming that you have completed this step.

Without submitting this form, the Tribunal will not accept your document for filing. This ensures that all parties are aware of the submissions and can respond accordingly, maintaining the integrity of the proceedings.

Who Should Complete the Form and When?

The party who is responsible for delivering the document—be it the applicant, respondent, or another participant—must complete and submit Form 23. This typically occurs immediately after the document has been sent to the other parties.

The form must be filled out on the date the delivery occurs, specifying the method used and the recipients of the documents. It is a mandatory step before the Tribunal can process your filing further.

Step-by-Step Guide to Filling Out the Form

1. Fill in the Application and File Information

• Tribunal File Number: Enter the unique case number assigned by the HRTO.
• Name of Applicant: Write the full name of the person or organization making the application.
• Name of Each Respondent: List all respondents involved in the case.

2. Provide Delivery Details

• Party filling this form: Indicate whether you are the applicant, respondent, intervenor, or other.
• Name of person completing this form: Enter your full name.
• Date of delivery: Use the format (dd/mm/yyyy).
• Documents sent: Specify the titles or descriptions of the documents or forms you are delivering. Attach additional sheets if necessary.
• Recipients: List the names of the parties or their representatives to whom you delivered the documents.
• Method of delivery: Indicate how the documents were sent, such as by mail, courier, email, or personal service.

3. Sign and Date the Form

By signing, you declare that the information provided is complete and accurate to the best of your knowledge. If submitting electronically, you may sign by typing your name. Remember to date the form accordingly.

Key Considerations and Best Practices

• Timeliness: Complete and submit the Statement of Delivery promptly after sending the documents. Delays can affect the progress of your case.
• Method of Delivery: Use a reliable method that provides proof of delivery, such as registered mail or courier services, and clearly indicate this method on the form.
• Accuracy: Ensure all details are correct, including party names, document descriptions, and delivery dates, to avoid disputes or delays.
• Record Keeping: Keep copies of all delivery receipts and the completed Statement of Delivery form for your records and potential future reference.

Confidentiality and Use of Information

The HRTO collects personal information through this form under the authority of the Ontario Human Rights Code. The information is used primarily to process and resolve your application. After filing, your information may be accessible to the public, so be mindful of the details you include. If you have questions regarding how your personal information is used, contact the HRTO directly.

In summary, the Statement of Delivery (Form 23) is a vital document that confirms your compliance with service requirements in human rights cases. Proper completion and timely submission help ensure the smooth progression of your case before the Tribunal.