Understanding the "Request to Withdraw an Application" Form for Landlord and Tenant Disputes in Ontario
If you are involved in a housing dispute before the Landlord and Tenant Board (LTB) in Ontario, you might find yourself in a situation where you wish to withdraw your application. This could happen for various reasons, such as reaching an agreement outside of the tribunal, deciding not to pursue the case further, or resolving the issue directly with the other party. The official form titled "Request to Withdraw an Application" is designed to facilitate this process. Below, we explore the purpose of this form, who can use it, when and how to submit it, and important considerations to keep in mind.
What Is the Purpose of the "Request to Withdraw an Application" Form?
This form allows a party who has filed an application with the LTB—whether a tenant, landlord, co-op, or their authorized representative—to formally request that the case be closed without further action. It is typically used when the applicant no longer wishes to pursue the matter or has resolved the dispute independently. The form ensures that the LTB is officially notified and that the case can be closed efficiently.
Who Can Submit the Request?
Only the party who filed the original application or their authorized representative can submit the "Request to Withdraw an Application" form. This includes tenants, landlords, or their legal representatives. It is important to note that the person submitting the request must have the authority to do so on behalf of the applicant.
When Can You Withdraw an Application?
Before the Hearing Begins
If the hearing has not yet started—either in person or electronically—you can withdraw your application at any time by submitting the form. It is recommended to notify all other parties in writing about your intention to withdraw. Keep in mind that application fees paid are non-refundable, regardless of when you withdraw.
After the Hearing Has Started
Once the hearing has begun, withdrawing your application requires the approval of the LTB. During a hearing, you can request permission from the Member or Dispute Resolution Officer (DRO) to withdraw your application. If the hearing has been adjourned, you may also submit the request, and the LTB will decide whether to accept it. If you are unsure whether the hearing has officially started, attending the next scheduled hearing is advisable.
Special Considerations for Certain Applications
Applications related to harassment, obstruction, coercion, threats, or interference by a landlord, superintendent, or their agent cannot be withdrawn without the LTB’s consent. If you are a tenant with such an application, you must include an explanation of why you want to withdraw when submitting the form.
How to Complete and Submit the Form
The form requires basic information such as your name, contact details, the address of the rental unit, and your role (tenant, landlord, or representative). You must also specify whether you want the case closed with no further action. If the hearing has already begun, you will need to provide a reason for withdrawal, and the LTB will decide whether to accept your request.
For electronic submissions, your electronic signature on the form is considered valid. If submitting by mail or email, ensure all information is accurate and complete. Remember that application fees are non-refundable, so withdrawing does not result in a refund of any paid fees.
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No printing: type your details into the boxes of the official form, tick, then download the PDF ready to send.
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Additional Support and Accommodations
If you require accommodations to participate fully in the process—such as language services or accessibility arrangements—you should complete the relevant forms and submit them to the LTB accordingly. The process is designed to be accessible to all parties involved, respecting their individual needs.
Final Notes
Once the LTB approves your withdrawal, the case will be closed, and no further action will be taken. It is essential to understand that once withdrawn, you cannot later reopen or continue the same application unless you file a new application and the LTB accepts it. Therefore, consider your decision carefully before submitting the form.