Guide to Schedule of Parties in Ontario Landlord and Tenant Cases (English / French)

Understanding the Schedule of Parties Form for Landlord and Tenant Disputes in Ontario

If you are involved in a housing-related dispute under the Residential Tenancies Act, 2006, you may need to complete a Schedule of Parties form. This official document, managed by the Landlord and Tenant Board (LTB) of Tribunals Ontario, is essential for clearly identifying all parties involved in your case. Whether you are a tenant, landlord, co-op member, or their respective agents, understanding how to properly fill out this form can streamline your application process and help ensure your case is accurately represented.

What Is the Purpose of the Schedule of Parties Form?

The primary function of this form is to provide a comprehensive list of all individuals or entities involved in a tenancy dispute. It ensures that the Landlord and Tenant Board has accurate contact information for each party, including tenants, landlords, co-op members, subtenants, superintendents, and agents acting on behalf of any party. This clarity helps facilitate communication, scheduling, and the adjudication process.

Additionally, the form is used to establish the roles and relationships of each party within the dispute. Properly completing this document can prevent delays caused by missing or incorrect information and can be crucial if confidential information needs to be protected later in the process.

Who Needs to Complete the Schedule of Parties?

Any individual or organization involved in a housing application before the Landlord and Tenant Board must submit this form. This includes:

• Tenants
• Landlords
• Co-op Members
• Subtenants
• Superintendents
• Landlord’s Agents

If multiple parties are involved, each must be listed with their respective contact details. It is crucial to be thorough and accurate to ensure all relevant parties are properly identified and notified of proceedings.

How to Fill Out the Form Correctly

When completing the Schedule of Parties, follow these steps:

1. Print or type in uppercase to ensure legibility.
2. Provide the full name of each party. Use the format: First Name followed by Last Name.
3. Enter the street address, including unit, apartment, or suite number if applicable.
4. Specify the municipality (city, town, etc.), province, and postal code.
5. Include daytime and evening phone numbers. Use the format: (XXX) XXX-XXXX.
6. Provide a fax number if available.

Repeat these steps for each party involved, ensuring all information is complete and accurate. If a party has multiple roles (e.g., tenant and co-op member), list each role separately if needed.

Important Notes on Confidentiality and Record Access

The Landlord and Tenant Board has the authority to collect and publish the information provided on this form, which may become part of the public record in tribunal decisions or orders, in accordance with Tribunals Ontario's Access to Records Policy and the Tribunal Adjudicative Records Act, 2019.

Parties wishing to keep certain records or information confidential must request a confidentiality order from the adjudicator. For questions about confidentiality or access to records, you can contact the LTB via email at [email protected] or call their Contact Center at 416-645-8080 or toll-free at 1-888-332-3234.

Where and How to Submit the Form

The completed Schedule of Parties form can be submitted directly to the Landlord and Tenant Board as part of your application package. It is recommended to keep copies for your records. Submission methods may include online filing through the Tribunals Ontario digital platform or mailing the form to the appropriate tribunal office, depending on the specific instructions provided by the LTB.

Common Errors to Avoid

• Providing incomplete or incorrect contact details.
• Using lowercase or illegible handwriting, which can cause delays.
• Failing to list all relevant parties involved in the dispute.
• Not updating the form if there are changes to the parties or their contact information before a hearing.

Ensuring accuracy and completeness when filling out the Schedule of Parties can help facilitate a smoother resolution process and avoid unnecessary delays in your case before the Landlord and Tenant Board.