Understanding the Proof of Service Notice of Dispute Resolution Proceeding Package (Form RTB-55)
If you are involved in a dispute under the Residential Tenancy Act in British Columbia, you may need to serve official documents related to your case. The Proof of Service Notice of Dispute Resolution Proceeding Package (Form RTB-55) is a critical document that confirms how and when you have delivered these legal notices. Proper completion and submission of this form ensure that the Residential Tenancy Branch (RTB) recognizes your efforts to notify the other party and maintains the integrity of the dispute resolution process.
What is the purpose of this form?
This form serves as an official record that a party has properly served the Notice of Dispute Resolution Proceeding package to the other involved party. Serving documents correctly is essential because it demonstrates that all parties have been informed of the dispute resolution process, which is a prerequisite for the RTB to proceed with hearings or decisions. Whether you're a landlord or tenant, completing RTB-55 helps establish that you've adhered to the legal requirements for notification, preventing delays or disputes over service validity.
Who should fill out the RTB-55 form?
The RTB-55 form must be completed by the individual who has served the Notice of Dispute Resolution Proceeding package to the other party. This could be a landlord, tenant, or their authorized representative. If you are serving the documents on behalf of someone else, you are responsible for accurately recording the service details. It is important that the person serving the documents signs and dates the form to confirm the accuracy of the information provided.
How to complete the form step-by-step
1. Fill in the RTB file number
Enter the unique RTB file number associated with your dispute. This number is usually provided in your original dispute notice or correspondence with the RTB.
2. Provide details of the party served
- Full name of the person served, including first, middle, and last name.
3. Confirm service details
Check the box to confirm that you served the documents as described. You must print your name and sign the form, certifying that the service was completed correctly.
4. Record the service date
Specify the exact date (day, month, year) when the documents were served.
Fill in your form directly online
No printing: type your details into the boxes of the official form, tick, then download the PDF ready to send.
- 1Type into the form boxes
- 2Tick in one click
- 3Save and download the PDF
5. Choose the method of service
- Canada Post Registered Mail: Include the tracking number and a copy of the receipt.
- In Person: Record the name and signature of the witness or the respondent who received the documents.
- Attached on the door or other noticeable place: This method applies only for landlord applications requesting an Order of Possession. Record witness or respondent signatures accordingly.
- Email Service: Provide the email address used, the date sent, and attach the email copy.
- Substituted Service: Include the approved method and proof of the substituted service decision.
Where and how to submit the completed RTB-55 form?
The completed form must be uploaded electronically at https://tenancydispute.gov.bc.ca/DisputeAccess/#access. Alternatively, you can submit it in person at the Residential Tenancy Branch office or at a Service BC Centre that accepts RTB forms. Ensure that all supporting documents, such as receipts or email copies, are included with your submission to provide comprehensive proof of service.
Important tips and common errors to avoid
- Accuracy: Double-check all information, especially names, dates, and tracking numbers, to prevent delays.
- Timeliness: Submit the proof of service promptly after serving the documents to meet RTB deadlines.
- Method-specific requirements: Use the correct method of service depending on the situation, and ensure all signatures are obtained where necessary.
- Incomplete documentation: Attach all required supporting documents, such as email copies or receipts, to substantiate your claim.
Privacy and contact information
Your personal information collected on this form is used solely for administering the Residential Tenancy Act, under section 26 of the Freedom of Information and Protection of Privacy Act. If you have questions about your personal data or the service process, you can contact the RTB at the provided phone numbers or visit the official website for more information.