Requesting Permission for Remote NCAT Hearing Attendance

Understanding the Official Request Form for Remote Attendance at NCAT Hearings

The Request for permission to attend NCAT hearing by telephone or video is a formal document used within the New South Wales Civil and Administrative Tribunal (NCAT) to seek approval for participating in a hearing remotely. This form is essential for parties involved in NCAT proceedings who wish to attend hearings via telephone or video link, rather than attending in person. It ensures that the tribunal considers each request carefully, balancing the needs of the parties with the integrity of the hearing process.

Who Should Complete This Form?

This form must be filled out by any individual involved in an NCAT matter who wants to attend the hearing remotely. This includes applicants, respondents, or witnesses. It is important to note that this form is not applicable to Guardianship Division cases. If you are a party seeking to attend a hearing remotely, you should complete this form and submit it to the NCAT Registry managing your case as soon as you become aware of your intention to do so.

How to Fill Out the Form

The form is structured into several sections, each requiring specific information:

• Case Details: Provide the division (such as Administrative and Equal Opportunity or Consumer and Commercial), your NCAT file number, and the names of all parties involved, including applicants, respondents, and any other relevant parties.
• Requestor Information: Enter your full name, your role in the case (e.g., applicant, respondent, or other), your contact details (phone number and email), and whether you are requesting permission for a witness to attend remotely. If so, include the witness’s name and whether you have legal representation, providing the representative's details if applicable.
• Hearing Details: Specify the date and time of the hearing, its type (such as conciliation, case conference, or hearing), and the reasons for your request. Attach supporting evidence, such as medical certificates, if relevant.
• Party Consultation: Indicate whether you have consulted with other parties about your request and, if so, include their views.

Submitting the Request

Depending on the division, the submission process varies:

• Consumer and Commercial Division: Lodge your request as a secondary form via the NSW Online Registry.
• Administrative and Equal Opportunity Division, Occupational Division, or Internal Appeals: Email your completed form to the NCAT Registry managing your case.

It is advisable to submit your request as early as possible to allow the tribunal sufficient time to consider your application. The NCAT considers each request on a case-by-case basis, and approval is not guaranteed. The tribunal will notify you of the outcome and provide instructions if your request is granted.

Important Considerations and Common Errors

Before submitting your form, ensure you have:

• Asked all relevant parties for their views about your remote attendance.
• Provided clear reasons and supporting evidence for your request.
• Submitted the form to the correct contact point for your division.

Common errors include:

• Failing to attach supporting documents.
• Submitting the form too late, which may prevent consideration.
• Not consulting with other parties beforehand, which can negatively influence the tribunal’s decision.

Final Steps and Tribunal Decision

Once your request is received, a Tribunal Member or Registry Officer will review it. The decision will be communicated in writing, indicating whether your remote attendance is approved or refused. If approved, the tribunal will specify how you should participate in the hearing remotely, including any technical requirements or instructions.

In cases where your request is refused, the hearing will proceed in person, regardless of your preference. It is important to follow the tribunal’s instructions and prepare accordingly.

Contact and Further Information

For additional guidance or questions about the process, you can contact the NCAT Registry at 1300 006 228 or visit the NCAT website. Staying informed and submitting your request properly can help ensure your participation in the hearing aligns with the tribunal’s procedures and policies.