Understanding the Replacement Declaration Form in Ontario (English / French)

Understanding the Replacement Declaration Form in Ontario

The Replacement Declaration / Déclaration de remplacement form, identified by the code SR-LV-040, is an official document issued by the Ministry of Transportation of Ontario. This form is essential when you need to report the loss, theft, seizure, or missing status of various vehicle-related products, including license plates, parking permits, and off-road plates. Its primary purpose is to formally declare the status of these items and facilitate the process of obtaining replacements.

Who Needs to Fill Out This Form?

This form must be completed by any individual who has lost, had stolen, seized, or misplaced one or more of the following items:

• Validated license plates
• Unvalidated license plates
• Both validated and unvalidated plates
• Trailer or off-road plates
• Accessible parking permits or motorcycle decals

If you find yourself in possession of a lost or stolen item, or if it has been seized by authorities, this form provides a formal record to update your vehicle or parking authorization status with the Ministry of Transportation.

How to Complete the Form

Part A: Declaration of Loss, Theft, or Seizure

Begin by checking the relevant boxes to identify the product(s) you are declaring:

• Validated plate
• Unvalidated plate
• Both plates
• Trailer/off-road plate
• Accessible parking permit or motorcycle decal

Next, enter the corresponding identification number(s):

• Plate number(s), permit number, or decal number

Then, specify the reason for the declaration by checking the appropriate box:

• Lost or missing
• Seized (applicable only to plates)
• Stolen (for which Part B must be completed)
• Other (please specify)

Finally, sign and date the form to certify the accuracy of your declaration. Be aware that providing false information may result in penalties under provincial legislation, including fines or license suspension.

Part B: Police Report (if applicable)

If the product was stolen, the police must complete this section. You need to provide:

• Name of the police service
• Date of the report
• Signature of police officer or designee
• Occurrence number or police report number

This documentation confirms the theft and is necessary for processing the replacement request.

Documents and Information to Attach

When submitting your form, ensure you include:

• A copy of the police report or occurrence number if the item was stolen
• Your personal identification, primarily your Social Insurance Number (SIN), as it might be required for verification

Note that the form collects personal data under the authority of the Highway Traffic Act and will be used solely for the purpose of updating your vehicle or parking permit records.

Where and How to Submit the Form

The completed form can be submitted in person or by mail to a ServiceOntario centre. It is recommended to check the current submission procedures on the official ServiceOntario website or contact their customer service for specific instructions. Submission methods may include:

• Visiting a ServiceOntario centre directly
• Mailing the form to the address provided on the form or official website

Ensure all sections are completed accurately to avoid delays in processing your replacement request.

Common Errors to Avoid

When filling out the Replacement Declaration form, be mindful of these common mistakes:

• Failing to check the correct boxes corresponding to the lost or stolen items
• Omitting the police report number if the item was stolen
• Providing incorrect or incomplete identification numbers
• Not signing or dating the declaration
• Submitting the form without necessary supporting documents

Ensuring accuracy and completeness will facilitate a smoother processing of your replacement request.

Legal Implications

Submitting false information on this form can lead to serious penalties under provincial law, including fines, imprisonment, or suspension of your driver's license. Always declare the true status of your vehicle-related items to comply with legal requirements and avoid further complications.