How to Use the Driving Record Search Form from SAAQ Quebec (English / French)

Understanding the Driving Record Search Form from the Société de l’assurance automobile du Québec

If you need to obtain a detailed driving history from the Société de l’assurance automobile du Québec (SAAQ), the Driving Record Search form (4941A) is your official tool. This form allows individuals, organizations, or authorized representatives to request information about a driver’s record, which can be essential for employment screening, insurance purposes, legal proceedings, or personal records management.

Who Should Fill Out This Form?

This form is primarily intended for:

• Individuals requesting their own driving record
• Employers or organizations conducting background checks on drivers
• Legal representatives or authorized agents acting on behalf of a driver

It is crucial that the requester is either the driver themselves or has explicit authorization from the driver, as the SAAQ strictly adheres to privacy laws and only releases information to authorized parties.

Steps to Complete the Driving Record Search Form

1. Fill in Business or Organization Details

If applicable, provide the name and address of the business or organization requesting the record. This includes:

• Name of the business or organization (print clearly)
• Address, including municipality and postal code
• Date of the request (formatted as Year-Month-Day)

2. Enter Requester and Driver Information

In this section, you must include:

• SAAQ file number or account number (if available)
• Request number (if previously assigned)
• Driver’s last name and first name
• Driver’s license number
• Optional: Your reference or file number for internal tracking

3. Specify the Language Preference

Indicate whether the form should be processed in French or English by checking the appropriate box.

4. Attach Authorization for Disclosure

For each driver, you must include a completed Authorization for the Disclosure of a Driving Record form (5981A). This is mandatory to comply with privacy regulations and ensure the SAAQ releases the information legally.

Important Tips for Accurate Completion

To avoid delays or refusals, ensure the following:

• All fields are filled out legibly and accurately
• The driver’s license number is correct and current
• The request form is signed by the authorized person or organization
• All necessary attachments, such as the authorization form, are included

Where and How to Submit the Request

Requests can be submitted by mail to the following address:

Société de l’assurance automobile du Québec Édifice Jean-Lesage 333, boulevard Jean-Lesage Case postale 19600, succursale Terminus Québec (Québec) G1K 8J6

It is recommended to send your request via registered mail to ensure safe delivery. Additionally, some requests may be processed online through the SAAQ’s digital platforms, depending on the options available at the time.

Fees and Processing Time

Each driving record request may incur a fee, which varies depending on the type of record and the method of request. The exact fee details are available on the SAAQ’s website or upon inquiry. Processing times can also differ, but typically, requests are handled within a timeframe specified by the SAAQ.

Common Errors to Avoid

• Submitting incomplete or illegible forms
• Providing incorrect driver information, such as an outdated license number
• Failing to include the required authorization form for third-party requests
• Not signing the form or missing necessary attachments

Additional Information and Privacy Considerations

The SAAQ emphasizes the confidentiality of your personal information. All data collected is handled in accordance with applicable privacy laws, and disclosures are only made to authorized individuals or entities. You have the right to access, correct, or request a copy of your personal information held by the SAAQ. For further details, consult the Privacy Policy on the SAAQ website or contact their call center.

By carefully completing and submitting the Driving Record Search form, you ensure a smooth process to obtain the driving history you need, respecting all legal and privacy requirements set forth by the Société de l’assurance automobile du Québec.