Guide to Form 3: Responding to New Matters in Human Rights Disputes

Understanding the Human Rights Tribunal of Ontario's Form 3: Applicant's Reply to a Response

If you are involved in a human rights dispute in Ontario, you might encounter the need to respond formally to new matters raised by the other party. The Applicant's Reply to a Response (Form 3) is a crucial document designed for this purpose. This guide aims to clarify when and how to use this form effectively, what information it requires, and key points to keep in mind during the process.

When to Use Form 3: The Purpose of the Applicant's Reply

The Form 3 is specifically intended for applicants who wish to reply to new issues or facts introduced by the respondent in their Response (Form 2). It is important to note that you should only file this form if the respondent has raised new matters that were not previously addressed in your original application. If the respondent's Response introduces new facts or arguments, this form provides an opportunity to clarify or contest those points.

In particular, if you believe the respondent has presented a version of events different from your original claim, you must use this form to set out your own version, unless the facts are already included in your initial application. This ensures that the Tribunal has a clear understanding of your position in light of the respondent's new assertions.

How to Complete the Form: Step-by-Step

Step 1: Identify the New Matter

• On the form, indicate the specific page or paragraph number of the Response where the new matter is raised.
• Provide a concise description of the new issue or fact introduced by the respondent.

Step 2: Craft Your Reply

• Explain your response to the new matter. If you are presenting a different version of events, clearly outline these facts.
• If necessary, attach additional pages to fully explain your position, making sure to number each page accordingly.

Step 3: File and Serve the Form

• Deliver a copy of the completed Form 3 to all other parties involved, including any trade unions or professional organizations identified in your application and the respondent's response.
• Complete a Statement of Delivery (Form 23) to confirm the service.
• File both forms with the Tribunal within 21 days of receiving the Response.

Important Deadlines and Delivery

You must submit your reply within twenty-one (21) days after the Tribunal delivers the Response to you. Timely filing is essential to ensure your arguments are considered in the proceedings. Failure to meet this deadline may affect your ability to respond effectively or participate fully in the case.

Additional Tips and Points of Attention

• Focus on the new matters: Your reply should only address issues raised in the Response that were not previously discussed in your application.
• Be clear and concise: Clearly distinguish your facts from those of the respondent, especially if you are presenting a different version of events.
• Use the official forms: Download the latest versions of the forms from the Tribunal’s website to ensure compliance with current requirements.
• Maintain professionalism: Use respectful language and stick to factual responses, as this will be considered favorably by the Tribunal.

Contact and Further Assistance

If you need a paper copy or accessible format of the Form 3, or if you have questions about completing or submitting the form, contact the Human Rights Tribunal of Ontario at:

By understanding the purpose and proper use of the Applicant's Reply to a Response (Form 3), you can ensure your rights are effectively represented in the Tribunal process. Always remember to adhere to deadlines and communicate clearly to support your case.