Guide to Landlord's Request to Amend Dispute Resolution Application

Understanding the Landlord Request to Amend an Application for Dispute Resolution (Form RTB-42L)

If you are a landlord involved in a dispute related to residential tenancy in British Columbia, Canada, you may find yourself needing to modify your original application to the Residential Tenancy Branch (RTB). The Form RTB-42L, titled Landlord Request to Amend an Application for Dispute Resolution, is the official document used for this purpose. This article will guide you through when and how to use this form, what information it requires, and key points to keep in mind to ensure your amendments are accepted and processed efficiently.

When Should You Use Form RTB-42L?

This form is specifically designed for landlords wishing to make changes to an existing dispute application filed with the RTB. Typical scenarios include:

• Adding a claim for damages caused by tenants, their pets, or guests during the tenancy.
• Adjusting the amount claimed for unpaid rent or other monetary losses.
• Including additional notices to end tenancy, such as a second notice or different reasons for termination.

It is important to note that this form cannot be used to add unrelated claims, change parties, or modify the application by direct request. For unrelated claims, a new application may be necessary, and for changing parties or removing claims, other specific forms should be used.

How to Complete the Form

Section 1: Key Dispute Information

Start by identifying yourself as the landlord or representative, and provide the dispute file number, which can be found on your original application. You will also need to specify the rental unit address, including street, city, province, and postal code. Your personal information, including your Social Insurance Number (SIN), is collected under privacy legislation for the purpose of administering the tenancy dispute process.

Section 2: Details of the Amendment

This section allows you to specify the nature of your amendments, such as:

• Changing the amount claimed for damages, unpaid rent, or other monetary losses.
• Adding a new monetary claim, with the corresponding new amount.
• Adding additional notices to end tenancy, including the date served and method of service (e.g., in person, email, mailbox).

Be sure to describe clearly why you are requesting the amendment and attach a Monetary Order Worksheet if applicable. This helps support your claim and facilitates a smoother review process.

Section 3: Declaration

Finally, you must certify that the information provided is true and complete, and that you have the authority to act on behalf of the landlord. Your signature and the date confirm your agreement with these statements.

Submitting the Form and Serving Respondents

Once completed, the form can be submitted through the Dispute Access Site online, or in person at a Service BC Centre accepting RTB forms or at the Burnaby Residential Tenancy Branch office. Remember:

• You must serve a copy of the completed form to all respondents involved in the dispute, using registered mail, in person, or via email, as appropriate.
• The form should be served as soon as possible and no later than 14 calendar days before your scheduled hearing to ensure timely consideration.

Points of Attention and Best Practices

Before submitting, review the rules on amendments outlined in Policy Guideline 23 available on the RTB website. Ensure that:

• The amendments are relevant and directly related to your original application.
• All respondents receive a copy of the amendment request promptly.
• You keep a record of all communications and proof of service.

Using the correct form and following these procedures increases the likelihood that your amendments will be accepted and processed without delays. If you need further assistance or clarification, contact the Residential Tenancy Branch directly via their website or information line.