How to Request a Hearing Recording at the Tribunal administratif

Understanding the Order Form for Recording of a Hearing at the Tribunal administratif du logement

If you are involved in a housing dispute or legal proceeding before the Tribunal administratif du logement (TAL), you might find yourself needing a recording of a hearing. The TAL provides this service through the Order Form - Recording of a Hearing (form code TAL-046A-I). This official document is essential for requesting a recorded copy of a hearing for review, legal purposes, or personal records. Here, we will guide you through the purpose of this form, who should fill it out, how to complete it properly, and important considerations to keep in mind.

What is the purpose of this form?

This form enables applicants to request a recorded copy of a hearing conducted at the Tribunal administratif du logement. Recordings are provided on digital media such as CD-ROMs or USB flash drives. The recording can be used for review, legal proceedings, or personal documentation. It is important to note that the playback of these recordings in public places or for broadcasting purposes is strictly forbidden, according to the Rules of Procedure of the Tribunal.

Who should fill out this form?

The form must be completed by any individual or representative requesting a recording of a specific hearing. This includes tenants, landlords, or their legal representatives involved in cases before the Tribunal. Each request must be submitted separately, with details corresponding to each hearing. The applicant must provide complete and accurate contact information to facilitate delivery and processing.

How to complete the form?

Section A – Identification of Applicant

• Enter your full name, complete address, phone numbers, and email address.
• Specify the file number or application number associated with the hearing you wish to record. For files opened before July 15, 2013, the format will be different, but generally includes a series of numbers separated by dashes.
• Indicate the date of the hearing (day, month, year).
• Select your preferred medium (CD-ROM or USB flash drive) and delivery method (pick-up at the Tribunal office or delivery by mail).

Section B – Details of Recording Requested

• Enter the first six or seven digits of your file number.
• Specify the date of the hearing for which you want the recording.
• Indicate the number of copies you need for each hearing request. Remember, each copy corresponds to one physical medium (CD-ROM or USB flash drive).

Section C – Calculation of Fees

• Select the desired medium and delivery method.
• Calculate the fees based on the number of copies requested. The fee for each copy is generally set at a standard rate, with additional mailing costs if applicable.
• If you choose to pick up your recording at a TAL office, specify the office location.
• If opting for delivery by mail, include the mailing address and select the appropriate postage fee based on your location (Québec/Ontario or elsewhere in Canada).

Ensure you sign and date the form before submitting. The total payable fee will be calculated based on your selections and the number of recordings requested. Remember, the fees are governed by the Regulation respecting fees for the transcription, reproduction or transmission of documents or personal information.

Important considerations and submission process

Once completed, the form, along with the payment, must be sent to the Tribunal administratif du logement. You can submit your request:

1. By mail to: 5199, rue Sherbrooke Est, bureau 2360, Montréal, Québec H1T 3X1
2. In person, at one of the Tribunal’s offices.

The processing time may vary, and the Tribunal will contact you using the phone number provided in your form if further information is needed. Once your request is approved, your recording will be prepared and sent according to your chosen delivery method.

Common errors to avoid

• Incomplete or inaccurate contact information, which can delay processing.
• Requesting multiple recordings on a single medium without specifying the correct number of copies.
• Failing to sign and date the form, rendering it invalid.
• Incorrect calculation of fees, especially if completing a manual form without proper understanding of the fee structure.

By carefully completing this form and adhering to the instructions, you ensure a smooth process to obtain your hearing recordings from the Tribunal administratif du logement. Remember, the recordings are for private use only and must not be broadcast or played publicly.