Understanding the RE-602 Dissolution Declaration and Application (French)

Understanding the RE-602 Form: Declaration of Intent and Application for Dissolution of a Non-Profit Organization in Quebec

The RE-602 form is an official document issued by Services Québec, Registraire des entreprises, designed for non-profit organizations in Quebec that wish to declare their intent to dissolve and formally request dissolution. This form is crucial for ensuring that the dissolution process complies with legal requirements under the Law on the Legal Publicity of Enterprises.

Purpose and Scope of the RE-602 Form

The primary objective of the RE-602 form is to enable a non-profit organization to communicate its decision to dissolve to the authorities and initiate the legal process of deregistration. It is applicable exclusively to non-profit entities without commercial aims, and it requires the organization to provide detailed information about its legal status, organizational details, and the resolution passed by its members or governing body.

Completing this form correctly is essential for ensuring that the dissolution process proceeds smoothly and in accordance with Quebec law. It serves both as a declaration of the organization's intent and as an official application for the Registrar to process the dissolution.

Preparing Your Application: Key Steps and Required Information

Gather Necessary Documentation

• Organizational details: Full legal name, registered address (including apartment, street, city, province/state, country, postal code), and date of constitution.
• Legal status: The law under which the organization was incorporated.
• Resolution: A certified copy of the resolution passed by at least two-thirds of members or all members, authorizing the dissolution and appointing a representative to sign the application.
• Declaration under oath: A signed statement from the authorized signatory affirming the truthfulness of the information provided.

Completing the Form

The form is divided into several sections:

1. Declaration of Intent: The organization declares its intent to dissolve, providing organizational details and the signature of an authorized representative.
2. Application for Dissolution: The organization states whether it has debts or obligations, has disposed of its assets, and has settled its liabilities. It also requests the Registrar to proceed with the dissolution and specifies the effective date.
3. Resolution: A formal resolution authorizing the dissolution, signed by the organization's secretary or equivalent officer.
4. Declaration under Oath: A sworn statement by the signatory, affirming the accuracy of the information, signed before a qualified commissioner or notary.

Submitting the Application: Methods and Considerations

The completed RE-602 form must be signed and submitted in its entirety. It is important to note that photocopies or incomplete submissions are not accepted. The form can be submitted either in person or by mail to the appropriate office of Services Québec.

Currently, electronic submission options are limited, and applicants should verify the latest procedures on the official Quebec government website or contact the Registraire des entreprises for guidance.

Post-Submission Process and Follow-up

Once the application is received, the Registrar reviews the documentation to ensure compliance with legal requirements. If everything is in order, the Registrar will process the dissolution, which includes:

• Registering the dissolution in the official registry.
• Officially removing the organization from the register of active entities.

Applicants can track the status of their application through official channels, and they will receive confirmation once the dissolution is finalized. It is advisable to keep copies of all submitted documents and correspondence for future reference.

Contacts and Additional Resources

For detailed guidance, organizations are encouraged to consult the Official Quebec.ca website or contact the Services Québec customer service. For legal or procedural questions, consulting a legal professional familiar with Quebec corporate law is recommended.

In summary, the RE-602 form is a vital step for non-profit organizations in Quebec planning to dissolve. Proper preparation, accurate completion, and timely submission ensure a smooth transition out of the registry, fulfilling legal obligations and closing the organization’s activities responsibly.