Guide to Non-Profit Corporate Registration in Quebec (French)

Understanding the Official Form for Non-Profit Corporate Incorporation in Quebec

If you are considering establishing a non-profit organization in Quebec, the Request for Incorporation as a Non-Profit Corporation (form code RE-303) is a key document you will need to complete. Managed by Services Québec, this official form facilitates the legal registration of your organization under the Business Corporations Act of Quebec. Here, we will guide you through its purpose, who should fill it out, how to complete it properly, and the essential supporting documents required.

What Is the Purpose of This Form?

This form is designed for individuals or groups who wish to officially incorporate a non-profit organization as a legal entity in Quebec. By submitting this request, you seek to obtain the necessary legal letters patent that establish your organization as a corporation without profit distribution. This process formalizes your organization’s structure, objectives, and governance, enabling it to operate legally within Quebec's regulatory framework.

Who Needs to Fill Out the Form?

The RE-303 form must be completed by all applicants seeking to register a non-profit corporation. This includes at least three founding individuals, known as applicants, who intend to serve as the initial administrators of the organization. These applicants must be involved in the organization’s creation and have signed the application. Additionally, the form is applicable if you are establishing a new non-profit entity and intend to have a registered office within Quebec.

How to Fill Out the Form

1. Providing Applicant Details

Begin by listing the full names, addresses, and occupations of all applicants. A minimum of three applicants is required. If the space provided is insufficient, attach an additional sheet (annex) with the necessary details.

2. Designating the Registered Office

Enter the complete address of the organization’s registered office in Quebec. This location will serve as the official address for legal correspondence and administrative purposes.

3. Listing the Initial Administrators

Identify at least three initial administrators or provisional administrators. Their full names are required, and they must be the same individuals as the applicants. The form mandates signatures from all listed administrators, confirming their agreement to participate in the organization’s governance.

4. Providing Information on Property and Assets

If applicable, specify the maximum value of real estate assets the organization can acquire or own. Alternatively, indicate the revenue limit from such assets. This information helps define the scope of property-related activities permissible for your organization.

5. Stating the Organization’s Objectives

Clearly describe the purpose or objects of the non-profit organization. Common objectives include social, charitable, artistic, or philanthropic activities. Emphasize that the organization is formed for non-profit purposes and does not aim to generate financial gains.

6. Additional Dispositions

If there are any other provisions or specific arrangements, detail them in this section. Attach supplementary sheets if necessary, clearly indicating the relevant section number.

Supporting Documents and Submission Process

Once completed, the form must be signed by all applicants and administrators, then submitted along with the required supporting documents and the applicable fee. It is important to note that the form should not be faxed; submissions are typically made in person or via mail to Services Québec.

Common Errors to Avoid When Completing the Form

• Failing to include signatures from all applicants and administrators.
• Providing incomplete or inaccurate addresses, especially for the registered office.
• Omitting attached annexes if the space provided is insufficient.
• Neglecting to specify the organization’s objectives clearly and comprehensively.
• Submitting the form without all required supporting documents or payment.

Conclusion

Filling out the RE-303 form is a critical step in legally establishing a non-profit organization in Quebec. By carefully providing accurate information, attaching necessary annexes, and following submission guidelines, you help ensure a smooth registration process. For detailed instructions and guidance, consult the official Guide on How to Incorporate a Non-Profit Corporation available on the Quebec.ca website or at your local Services Québec office.