Understanding the Official Form for Establishing a Union, Federation, or Confederation in Quebec
If you are part of a group of unions, associations, or federations in Quebec and wish to formalize your collective organization, the Form RE-306 provided by Services Québec is your official tool. This document is essential for legally establishing a union, federation, or confederation under the Loi sur les syndicats professionnels (RLRQ, c. S-40). Here’s what you need to know about this form, how to complete it, and the steps involved in submitting your application.
What is the purpose of this form?
The RE-306 form serves to officially declare the creation of a new union, federation, or confederation. It provides the legal recognition necessary for your organization to operate within Quebec’s framework for professional unions. This process ensures transparency, formalizes governance structures, and allows your organization to access certain rights and obligations under the law.
Who should fill out this form?
This form is intended for the representatives of at least three unions, associations, or federations that wish to unite under a common name and legal structure. All founding members must agree to the formation and complete the form collectively, including the declaration of their intentions and governance details.
How to complete the form
1. Identifying the Requerants
Begin by listing all the unions, associations, or federations involved in the formation. You must include at least three requérants. Specify whether you are forming a union, federation, or confederation by ticking the appropriate box. Also, provide the proposed name of your organization and any versions in languages other than French.
2. Stating the Objectives
Clearly outline the purposes or goals of your organization in this section. Be specific about what your union, federation, or confederation aims to achieve, such as representing members’ interests, negotiating collective agreements, or other activities related to your members’ professional rights.
3. Providing the Address of the Head Office
Fill in the complete address of your organization’s head office, including apartment number (if applicable), street, city, province, country, and postal code. This information is crucial for official correspondence and legal notifications.
4. Listing the First Administrators
Provide the names and full addresses of the initial leadership team, including the president, secretary, and between three and fifteen directors or administrators. Each administrator’s full name and address are required to establish governance and contact points.
5. Signatures and Declaration
All requérants must sign the form to confirm their intention to establish the organization. Each signature must be accompanied by the date and location of signing. Additionally, a copy of the resolution adopted by each founding member confirming their agreement must be included with the submission.
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No printing: type your details into the boxes of the official form, tick, then download the PDF ready to send.
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What documents are required to accompany the form?
- A copy of the resolution or minutes from the meeting where the formation was approved.
- Any supporting documents that verify the identities and roles of the initial administrators.
Where and how to submit the form?
The completed RE-306 form, along with all supporting documents, must be sent to the Registraire des entreprises of Quebec. It is important to note that this form cannot be submitted via fax. You should submit the documents either in person or through a secure mailing process, following the instructions provided by Services Québec.
Common errors to avoid
- Failing to include signatures from all requérants.
- Omitting the complete address of the head office or administrators.
- Not providing the required resolutions or supporting documentation.
- Submitting incomplete or unsigned forms.
By carefully completing and submitting this form, your group will take a significant step towards formalizing your organization under Quebec law, gaining legal recognition, and establishing a clear governance structure. Ensure all details are accurate and complete to facilitate a smooth registration process.