Official Form for Correcting Corporate Statutes in Quebec (French)

Understanding the Official Form for Correcting Corporate Statutes in Quebec

If you are a representative of a corporation registered in Quebec, you may encounter situations where the company's statutes contain errors. In such cases, the Form RE-511, titled Request for Correction of Statutes Presented by the Company’s Representative, is the official document used to initiate corrections with the Registraire des entreprises du Québec.

When to Use the Form RE-511

This form is specifically designed for situations where the company’s statutes, which have been previously filed and registered, contain manifest errors that do not reflect the original intention of the company. Examples include typographical mistakes, incorrect names, or other obvious inaccuracies that require official correction. It is important to note that this process is only applicable when the errors are evident and do not impact the rights of shareholders or creditors.

Key Information Required in the Form

Filling out the RE-511 form involves providing essential details about the company and the requested correction:

• Company Name and NEQ: The legal name of the corporation as registered and its Quebec enterprise number (NEQ).
• Type of Statutes: Identification of the specific statutes being corrected, along with the associated certificate date.
• Details of the Errors: A clear description of the manifest errors present in the statutes and confirmation that the corrections reflect the original intent.
• Representation: The signature of the company’s authorized representative (such as a lawyer or notary), including their full name and contact details.

How to Submit the Corrective Request

Once completed, the form must be signed and submitted along with all pages, including any supporting documents and payment. It is crucial to avoid faxing the form, as the official instructions specify that submissions should be made in person or via mail. The process involves:

1. Completing all required fields accurately.
2. Signing the form as the company’s authorized representative.
3. Including all pages of the form, even if additional sheets are attached.
4. Paying any applicable fees, which can vary depending on the processing type (standard or priority).

Additional Points of Attention and Tips

Before submitting the form, ensure that:

• The errors identified are indeed manifest and do not alter the rights of shareholders or creditors.
• You have the correct and complete supporting documentation, including the original statutes and the relevant certificate.
• The contact information provided is accurate to facilitate communication if the Registraire des entreprises requires further clarification.
• If you opt for priority processing, clearly indicate this on the envelope and be aware that additional fees will apply.

What Happens After Submission?

Once the Registraire des entreprises receives your completed form and payment, they will process your request. If approved, they will replace the existing statutes in the registry with the corrected version and issue a new certificate, if applicable. This ensures that the company's official records accurately reflect the intended legal statutes, minimizing future administrative or legal issues.

Conclusion

The Request for Correction of Statutes form (RE-511) is an essential tool for Quebec companies seeking to rectify manifest errors in their statutes. Properly completing and submitting this form ensures the company's legal documents are accurate, safeguarding the company’s interests and maintaining compliance with provincial regulations. Always review the instructions carefully and consider consulting a legal professional if you are unsure about the corrections needed or the process involved.